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The program can be set up to watch what we type and identify frequently used phrases, which are automatically memorized. I use this all the time to quickly append the current date to the end of file names before sending them to clients.Īnother favorite feature of mine in PhraseExpress is text prediction. The latter is a very handy feature that I have combined with an abbreviation so that whenever I type “td”, today’s date is automatically inserted wherever my cursor is. The built-in autocorrect feature will fix any typos and spelling errors very smoothly, and there are boilerplate templates to easily insert dates and times. It includes templates that can help the user get started, and there’s a great smart search feature that will launch a search in a number of websites right from wherever you’re editing text. PhraseExpress runs in the background and can easily be opened to make changes to the existing list of abbreviations by clicking on its icon in the taskbar.īut PhraseExpress is much more than a simple text expander. (See Figure 1.)įigure 1: PhraseExpress allows you to set up keyboard shortcuts and abbreviations as triggersĪbbreviations and expansions are set up in seconds, are immediately available in every program, and can be set up to use plain or formatted text. For example, for transcription work, it’s easy to create an expansion with “i1” as the abbreviation that, when triggered, inputs “Interviewee 1: ”, including the space after the colon, and even with any formatting required. The user can set up keyboard shortcuts and abbreviations as triggers to input specific words and phrases.

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Not only is PhraseExpress easy to set up and use, it’s also free for personal use.

There are many text expansion solutions available, but I’ll focus on two here: PhraseExpress and TextExpander.

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Text expansion can be a great productivity boost, and, given that it’s so easy to set up and start using, I believe every language professional can benefit from it. I have abbreviations and expansions that I have used for years, but I also add new ones all the time, even when they will just be used for a short period, such as a company name that appears in a corporate video subtitling job. I use text expansion when translating, transcribing, and subtitling. I also use text expansion for standard email replies, such as my reply when I receive a job that I can or can’t accept, for the email body that accompanies my invoices, and for phrases and long words in general. Instead, I type abbreviations that get expanded after I type a punctuation mark or press a trigger key, such as the spacebar or Enter key.

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You have been warned.Note: The following was originally published in Deep Focus, the newsletter of ATA’s Audiovisual Division: I haven’t typed my full name or email address in years. You will probably find it useful to open our Building a second brain Discussion Guide on Google Slides because it gets real nerdy, real fast.

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There's a lot of talk about the relative merits of (and how to integrate) Pocket, Evernote, Obsidian, Roam Research, Notion and the #bujo (bullet journal). Inger LOVED this book and spends an hour telling Jason all about it, which caused Jason to spend yet more money on books and software. Siobhan's call is a great segue into Inger and Jason's discussion, starting at 28:58, about 'Building a Second Brain: a proven method to organise your digital life and unlock your creative potential' by Tiago Forte of Forte Labs.

In other words, the usual catch up, but if you want to skip it, go straight to 24:32, where Siobhan calls in on Speakpipe to ask Inger if she's read 'How to take smart notes' by Sonke Ahrens. Big shout out to Jason's wife Cath, who has nearly finished her course, which somehow leads to Jason agreeing to spend this week noticing how buildings 'meet the ground' and a long discussion of Jason's first experience of removing unwanted body hair. Inger brought a sword to work and Jason is back on the mats at Brazillian Ju Jitsu (BJJ) so it's business as usual at On The Reg. There's a lot of sweary words in this one, headphones in!